Author Archives: markw82

Open Meeting Results

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Joseph Penevolpe ran unopposed and was elected to an additional two year term.

The October financial report was reviewed and noted that the Association was running an operating profit of $28,705.00 (YTD)

The 2021 operating budget was passed with no increase to the monthly assessments.

The Property Manager and Board discussed the project to replace the sprinkler system which will be operational in the spring. The project was completed out of the existing reserve funds and no additional assessment was required. They also discussed the previously postponed roof replacement project. This will be revisited in the spring of 2021 and a decision will be made then as to whether to proceed with the project.

Open Meeting Reminder

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Per the mailing that was sent to the Unit Owners in October, be advised that the meeting to elect members to the Board of Trustees will take place on Monday November 23rd  at 7:00pm. Due to the COVID-19 pandemic, we will not be holding an in person meeting.

The meeting will be held via WebEx video conference. Owners can attend the meeting by logging in via computer (speakers required, but no camera necessary) at the following website: https://webex.com. Click on ‘JOIN’ on the top right section of the page. The meeting number will be 126  954  5851 and the passcode is 59PAmEQVKd3.

As part of the Annual meeting agenda we will be discussing pending projects for 2021. The agenda and other documents for the meeting can be downloaded here> https://www.dropbox.com/sh/eorfucal7d4vpoo/AADoYFQRoiM9v9iv73N6nA_5a?dl=0

Gutter Cleaning

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Starting Monday June 8th, we will be starting gutter cleaning of all the buildings within the community We wanted to let the residents know in case you see the workers up on ladders.

Thank you

Power Washing

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Starting on Monday, May 18th and continuing into either Wednesday or Thursday, we will be power washing buildings 1, 2, 3 & 4 (Units 1 through 77). During this time we would ask owners and residents to remove any plants, or other fragile/breakable items from their patio and porch areas, and keep any windows closed.

As the township does not allow us to utilize hydrant hookups, the crews will have to utilize the outside spigots for the units. The contractor has been given explicit instructions to swap out to different spigots every couple of units if possible, so as to minimize the water usage from any one unit.

If you have any questions, please contact the property managers office at 732-985-8500 x4516

Thank You!

Landlord &Tenant Policies and Procedures

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Landlords (and their Tenants) have certain obligations and responsibilities within Hidden Woods. This page will outline the relevant policies and provide links to the associated documents as well.

If you are going to lease your unit you are obligated to know and abide by the following restrictions and procedures:

·  Lease Agreements – Owners are to provide a copy of the completed lease agreement within 15 days of the execution of the initial agreement. Failure to do so will result in a violation and fine. Leases can NOT be for less than 12 month basis. If a lease is ‘rolling over’ with the same tenant in place, Landlord must provide a written letter to the management office indicating same, and stating new lease expiration date.

·  Lease Addendum – The Association has a requirement for the Landlord to complete and return the Association’s Lease Addendum. That form can be found here <<2019-09-05 Lease Rider (with Counsel revisions)>>

·  Resident Move In/Out Escrow – The Lease Addendum references a mandatory payment of $250.00 for the Resident Move In/Out Escrow. A summary of the terms and procedures associated with that Resolution can be found here << Tenant Move In-Out Escrow Resolution Summary >>

·  Tenant Census – Owners are required to have the Tenant complete a Census Form and return it. The form is located here << HW Tenant Form – 2019>>

·  Trash Disposal – We have a guideline document for Trash, Recycling and Bulk Pick Ups located << Trash Recycling Bulk Procedure >> Tenants should be provided a copy of this for reference.

·  Tenant Communication – The Association has a legal obligation and relationship with you as a Unit Owner as outlined within the governing documents, just as you do with your Tenant through your lease agreement. The Association does not have any direct legal relationship lease tenants. Any requests or questions that your Tenant may have of the Association, needs to come through you as their Landlord, which you should then forward to the Property Manager on their behalf. This is outlined within this letter <<HW Tenant communication >>

There is a check list outlining the above items that can be downloaded here << HW Landlord check list >>

Asphalt repairs

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On Wednesday August 7th we will be completing additional asphalt repairs within the community.

  1. Area 1 – Main entrance area mid-way from island next to bldgs. 1 & 2 to the lot exit intersection. NOTE: This area will be blocked off to traffic in BOTH lanes, so ALL traffic inbound and outbound within the community will be diverted through the parking lot of buildings 1 & 2 during this work, and until the following morning.
  2. In the main circle, the inside lane near and across from the lot entrance to building 8 will be repaired.
  3. The asphalt along the short row of parking spots by bldg. 6 (units 99-117) will be repaired. NOTE: All cars MUST be removed from these spots the night before the repairs. Any cars left in those spots will be towed at the owners expense.
  4. In the long parking lot adjacent to building 5 (units 79-97), approximately 15 spots in the center of that row of spots. The spots are marked out with pink contractor spray paint. NOTE: All cars MUST be removed from these spots the night before the repairs. Any cars left in those spots will be towed at the owners expense.
  5. The asphalt area adjacent to the mailbox by buildings 5 and 6 will be repaired. There will be one lane open to allow traffic in and out of the side lot.

If we experience inclement weather, the planned rain date will be Thursday August 8th and we will post an update here.